Solutions · Government and defense
DoD contracts and aircraft maintenance, in one system.
MRO Tracker keeps the contract, the compliance record, the timesheets and the cost accounting next to the maintenance and flight operations they pay for. It's built around the 2025–26 acquisition reforms, the FAR and DFARS class deviations and DCAA's expectations.
For repair stations, operators and service companies working on DoD prime contracts or subcontracts.
What changed
DoD acquisition moved fast in 2025 and 2026.
Fixed price is the default, commercial and nontraditional suppliers are preferred, thresholds went up, and the FAR is being rewritten through class deviations. MRO Tracker tracks what each change means for your contracts.
| When | Change | What MRO Tracker does with it |
|---|---|---|
| Jul–Sep 2026 | DFARS class deviations revised: fixed price the default; nontraditional contractors exempt from cost data, FAR Part 31 and EVM | Asks why a contract isn't fixed price, records nontraditional status, and keeps a deviation register per contract |
| Jul 13, 2026 | CMMC Phase 2 third-party assessments suspended; self-assessments, SPRS and annual affirmations still required | Holds your SPRS score and affirmation date and warns before they lapse |
| Dec 18, 2025 | FY2026 NDAA: certified cost or pricing data above $10M; CAS from $35M, full coverage from $100M | Checks each contract against the thresholds and asks for the exception or reason |
| Nov 7, 2025 | "Warfighting Acquisition System": speed first, commercial preferred, rewards and penalties for delivery | Cost and schedule against a baseline, with variances and review packs |
What you can do
From the clause to the voucher.
Six parts of Program Management that work on the same record.
Contract compliance
Per contract: CMMC level, DFARS 7012 and 7019, commercial determination, certified cost or pricing data, CAS and EVM, each checked against the thresholds. Per company: UEI, CAGE, size status, SPRS score and affirmation.
Clauses and class deviations
Every clause in the contract, the deviation number and revision that governs it, whether it flows down, and who checked it against the DoD index and when. Add the usual set for the contract type in one click.
DCAA timesheets
Daily hours on program, CLIN, WBS, indirect and leave codes. Employee certification, supervisor approval, a reason for every later change, late entries flagged, and labor distribution reports. Approved time goes straight to Deltek Costpoint or Unanet.
Government cost accounting
Fringe, overhead and G&A pools with provisional, final and ceiling rates next to the actual rate. Unallowable costs kept out. A month-end close that reconciles to payroll and the general ledger, then locks.
Funding and vouchers
Cost and fee to date by CLIN against funds and ceiling, with the Limitation of Funds notice point. Cost-type vouchers and T&M invoices made as drafts in Billing. Incurred cost schedules for the year as a workbook.
Program management
Contract types, CLINs, CDRL deliverables, government-furnished property, WBS and earned value (CPI, SPI, EAC), baselines changed only through an approved change, risks and monthly review packs.
DCAA
Built around what DCAA looks for.
DCAA doesn't approve software: it reviews your accounting system. MRO Tracker gives that review the records and controls it expects. Your written procedures and general ledger are still part of the system.
| DCAA expectation | In MRO Tracker |
|---|---|
| Own time, recorded daily | Only the employee enters their hours; work hours can't be entered ahead of the day; late entries are flagged |
| Certification and approval | A certification statement and full name on submit; the assigned supervisor approves; nobody approves their own |
| Changes explained | Old and new hours, the reason, who and when, for every change to an earlier day |
| Direct and indirect kept apart | Charge codes by program, CLIN and WBS, indirect pools, leave and unallowable |
| Unallowable costs excluded | Unallowable codes, flags with the FAR 31.205 reference, and unallowable expense accounts |
| Monthly costing and reconciliation | Month-end close against payroll hours and general ledger totals, then the month is locked |
| Indirect rates and incurred cost | Actual rates from the ledger; incurred cost schedules (rates, pools, direct costs by contract, claimed against billed) |
| Labor in the accounting system | Approved, certified hours sent to Deltek Costpoint or Unanet ERP GovCon by API or import file, mapped to projects, labor categories and employees, with every send kept |
One record
The contract and the work it pays for.
The same system runs the maintenance, flight operations and production the contract is for, so hours, deliveries and findings don't need retyping.
Part 145 repair stations
Work orders, task cards, signatures, the roster, the internal evaluation program and return to service.
Operators and special mission
Part 91 and 135 maintenance tracking, flight releases, crew duty, flight following and Part 5 SMS.
Part 21 production
Orders and travelers, first article inspection, conformity, shipping with a certificate of conformance.
Security and data handling
Controls, and what we don't claim.
- Sign-in security: multi-factor sign-in that admins can require for everyone, and single sign-on through your identity provider.
- Separate organizations: each organization's data is kept apart, and access follows roles.
- CUI and ITAR marking: a marked program is visible only to its own team and administrators, and AI features are off on it.
- Audit trails: program history, timesheet change logs, month close and reopen logs, and signed approvals.
Working on a DoD contract?
Read the compliance guide, the Life of a contract brief and the step-by-step guide, or ask us to walk your contracts and finance team through it.
MRO Tracker is not affiliated with or endorsed by the Department of Defense, the Department of War or DCAA. Thresholds and dates reflect the FY2026 NDAA and the DoD class deviations in force on November 3, 2026; the clauses in each contract govern. Not legal or accounting advice. © 2026 Leesburg Aviation LLC.